Staff scheduling softwareOff-the-shelf
Availability, shift swaps, and schedules on staff phones, often connected to your POS for labour costs.
Restaurants, cafés, and shops
Admin automation for Calgary restaurants and retail shops
Schedules rebuilt every week, supplier invoices in a pile, inventory counted on paper. We find the software that fits your POS and your team, set it up, and build small tools for the rest.
Per week$0
Per month$0
Per year$0
Cutting that admin by 30% would free up about $0 a year.
Where the hours go
The admin that piles up every week.
These are the leaks we see most often. Your Admin Score shows which ones cost you the most.
Staff scheduling
Availability lives in texts and group chats, and the schedule gets rebuilt every week.
Supplier invoices and inventory
Invoices pile up next to the till, and food or stock costs are only known at month-end.
Reviews and follow-up
Happy customers rarely leave reviews unless asked, and nobody has time to ask.
Common fixes
What usually goes in the prescription.
We start with software you can buy today and set it up properly. We only build custom when nothing fits. Setup from $999; custom builds from $2,500.
Supplier invoice captureOff-the-shelf
Snap or forward supplier invoices and they land in your accounting software, ready to review.
Food and stock costs
Menu and margin calculatorCustom build
Recipes and supplier costs in, cost per serving and margin per dish out, with what-if pricing.
Restaurants and food service
Automatic review requestsCustom build
A friendly review request after each visit or order, so your Google rating grows week over week.
Any customer-facing business
How it works
Score first. Then a plan with prices.
- 1
Free Admin Score
A 5-minute online checkup. You get an instant score, an estimate of what admin costs you each month, and your top time drains.
- 2
Full prescription · $249
A 30-minute call, then a written plan within 48 hours: your top three leaks, what each costs, and the cheapest fix for each. Credited 100% toward any work.
- 3
Set up or build
If a good off-the-shelf tool exists, we set it up, import your data, and train your team. If nothing fits, we build a custom tool.
- 4
Launch and training
Your team is up and running, with a check-in to make sure the hours actually come back.
Admin Prescription
℞
1. Quotes and invoices typed by hand≈ $1,560/mo8 hrs/week → Set up: field-service software · from $999
2. Paper job tickets≈ $1,170/mo6 hrs/week → Build: digital ticket to invoice · from $2,500
3. Fuel and parts receipts≈ $585/mo3 hrs/week → Set up: receipt-capture app · from $999
Time recovered17 hrs/week · ≈ $3,315/mo
Example only, at $45/hr. Your prescription uses your own numbers.
Resources
Related guides
Practical guides for Calgary small businesses, whether or not you work with us.
Guide
How much is admin really costing your small business?
The simple formula, three Calgary examples, and a calculator to run your own numbers.
Guide
Small business automation in Calgary: where to start
The five most common admin leaks, buy vs build, and what to ask any automation consultant.
Guide
Best receipt-scanning apps for Canadian small businesses (GST/HST)
How the main options compare on GST/HST capture, accounting connections, and fit.
FAQ
Common questions
Will it work with our POS?
We check what your POS already does first. Many have scheduling, inventory, or review features that just aren't switched on. Anything new is chosen to work with it.
We're a single location. Is this overkill?
Single locations often benefit most, because the owner does the admin. Your Admin Score shows what it's actually costing.
Do you set up online ordering or booking?
Yes, if it's the right fix. We'll compare options that work with your POS and set up the one that fits.
Can staff use these on their phones?
Yes. Scheduling tools have mobile apps, and anything we build runs in a phone browser.
Spend less time in the back office.
See where schedules, invoices, and inventory eat your week, and the cheapest fix for each.
Get your free Admin ScoreFree · About 5 minutes · Instant result